FOR OUR GUESTS

Guidelines

Meadow Ponds Estate

Our guest guidelines are to protect our guests and our property. Please review carefully and share with adults in your group prior to arrival.

Other Things to Note

No smoking, or fires of any kind, including lit candles, are allowed at any time inside any facilities at Bogle Farms. We recommend flameless candles. This restriction includes fireworks, or fires with the exception being fires are encouraged in the Fireplace Pavilion. Smoking inside any facility will result in the loss of all or a portion of your security deposit. Sparklers may be allowed in small numbers based upon the weather conditions and specific approval on the weekend of your event.

Cancellations more than 180 days prior to event will be refunded 50% of monies paid once booking is confirmed with first payment. Any monies paid for Option 1 vendors (florists, etc.) cannot be refunded as those vendors have already been paid.
Cancellations less than 180 days but more than 45 days will be refunded 35% of total monies paid, less and direct expenses already incurred by Farm (applies primarily to All-Inclusive Package #1)
Cancellations less than 45 days we will refund only the security deposit and cleaning fees ($1400)
Parking for guests and vendors is in designated parking areas only, never on turf or manicured lawn areas.
All vendors not on our approved vendors list must be approved in advance and show proof of insurance naming Meadow Ponds Estate, LLC as an additional insured party; Caterers, and other vendors requiring deliveries must coordinate arrival and departure times with the Farm staff to coordinate unloading and parking.
No guest vehicles, including vendors, are allowed to be parked near the barn except for loading and unloading and then must be parked in parking lot.
Balloons and signs for your event are permitted but content, locations and installation should be approved in advance by Meadow Ponds. The Estate provides adequate street and directional signage on property.

All events, including weddings, of 100+ guests, may be required to use the services of our on-site event and wedding coordinator for the rehearsal dinner, wedding ceremony and reception periods. The scope of services and pricing for this service is provided in a separate document.
The accommodations allow for up to 20 adults, plus a reasonable amount of children, in the Garden Cottage and the 3 Sisters Cabins area. If you have additional adults staying overnight, we will charge $25 per person, per night for these additional guests. Once your ceremony and reception are concluded we require that music be turned down to "background" or 'lounge level" no later than 5 hours after the reception concludes. Guests that are not in residence at Meadow Ponds Estateare expected to vacate the property at the end of the reception period.
For larger events (excluding weddings) including family reunions, there will be an extra charge for additional people over 25 guests to cover additional costs for trash, on site staff, restroom facilities, etc. The Farm will provide wristbands for guests in residence for these events for those remaining overnight.
For events where alcohol is served, we require a licensed bartender serving. We require at least one bartender for every 75 guest in attendance. We strongly recommend a large passenger van, or minibus, to shuttle people to the local hotel for guests. The local law enforcement agencies closely monitor the area highways for drivers under the influence. Additionally, if the management or staff of the Estate or the vendors believe that people are endangering themselves or others we reserve the right to limit or in rare cases, cease the serving of alcohol.
Check-in time is 4PM pm day of arrival and check out time is 12PM on the date of departure. Depending upon other guests, we have some flexibility in these times, but earlier check-ins or later departures require advance approval.
While music is an important part of all celebrations, we expect that the volume to be kept at reasonable levels at all times and to be turned down to "lounge" or "background" levels after reception concludes. Amplified music must be contained within the enclosed area of the event space, except for a minimal number of songs during ceremony.
No signs, lights, banners or other items can be attached to any walls, ceilings or surfaces without prior approval from Bogle Farm.
Pets, guns, or fireworks are not allowed at any time at Bogle Farms.
We will provide adequate cooling in the events spaces for rehearsal dinner, ceremony and reception periods. If additional cooling is required there is a $25/hour charge to cool the entire event space.